Skip to main content

Event Coordinator

This position will be based in Philadelphia, Pennsylvania or Washington, D.C.

About FIRE

The Foundation for Individual Rights in Education (FIRE) is a nonpartisan, nonprofit organization dedicated to defending liberty, freedom of speech, due process, academic freedom, legal equality, and freedom of conscience on our nation’s college campuses. Please visit thefire.org to gain a sense of our work and mission.

Position Description

FIRE is seeking an event coordinator to facilitate the planning and execution of multiple events throughout the year across various departments in the organization. The event coordinator will work extensively with the Director of Campus Outreach and the outreach team, the Senior Vice President of Finance and Development and the development team, and other departments as necessary. The duties for this position include, but are not limited to:

  • Planning, coordination, and execution of annual events such as the FIRE Student Network annual summer conference and annual faculty conference;
  • Planning, coordination, and execution of seasonal events such as FIRE Student Network regional conferences;
  • Planning, coordination, and execution of smaller events such as fundraising events, promotional parties, debates, live podcast events, and happy hours;
  • Working with outside vendors, venues, photographers, speakers and guests to ensure smooth functioning of events;
  • Coordinating event advertising, outreach, and promotion by means of written materials, social media, email communications, webpages, and other creative strategies;
  • Providing support to speakers, on-site vendors, and FIRE staff during events;
  • Monitoring stock of promotional and event materials and overseeing ordering new materials as needed;
  • Managing event follow-up and feedback;
  • Thinking creatively about new and different events that will help FIRE’s presence grow;
  • Assist with internal staff events as needed.

This position will also assist the President and CEO’s staff and the communications department with the coordination and execution of a number of book parties to help promote the President’s forthcoming book later this year.

Importantly, the event coordinator will assist as needed with the planning of FIRE’s 20th anniversary gala, set for the fall of 2019.

This position involves a moderate amount of travel and the employee will be expected to be present at the majority of FIRE’s events. Occasional work on weekends and evenings should be expected.

The expected start date for this position will be August.

Qualifications

A successful candidate will have superior organization skills and meticulous attention to detail. The event coordinator will be expected to work calmly under pressure with the capacity to plan multiple events simultaneously. A candidate must also be able to demonstrate:

  • Knowledge of FIRE’s mission and a willingness to advocate for that mission;
  • Strong interpersonal and communication skills;
  • An ability to manage and problem-solve changing situations;
  • Exemplary organizational skills;
  • Creativity;
  • Demonstrated previous event management experience;
  • A four-year undergraduate degree from an accredited college or university is strongly preferred.

Salary and Compensation

Starting salary is negotiable and depends upon experience and education level. FIRE conducts periodic evaluations where employees may receive raises or bonuses for outstanding and excellent work. FIRE also offers a comprehensive benefits package that includes employer-paid comprehensive health, dental, and life insurance; a Section 125 Flexible Spending Account option; matching retirement contributions; and a generous paid time-off plan.

Applications

Applicants should provide a resume, cover letter, a portfolio or materials showcasing previous planned events, salary requirements, and contact information for at least two professional references. All applications are confidential. Please address applications to Peyton Cudaback, Director of Human Resources. Applications can be emailed to hr@thefire.org.

FIRE is an equal opportunity employer.

Organization: 
Foundation for Individual Rights in Education
Location: 
Philadelphia
Region: 
Pennsylvania
Occupational fields: 
Other
Employment type: 
Full time
Years of experience: 
3 - 5 years
Application email: 
Required degree level: 
Other